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Introduction to MS Office Microsoft Office (or simply Office)

Introduction to MS Office Microsoft Office (or simply Office) is a family of server software, and services developed by Microsoft. It was first announced by Bill Gates on August 1, 1988, inLas Vegas. The first version of Office contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Over the years, Office applications have grownsubstantially closer with shared features such as a common spell checker, dataintegration etc. Office is produced in several versions targeted towards different end- users and computing environments. The original, and most widely used version, is thedesktop version, available for PCs running the Windows, Linux and Mac OSoperating systems. Office Online is a version of the software that runs within a webbrowser, while Microsoft also maintains Office apps for Android and iOS. Microsoft Office is a suite of desktop productivity applications that is designedspecifically to be used for office or business use. It is a proprietary product of Microsoft Corporation and was first released in 1990. Microsoft Office is available in35 different languages and is supported by Windows, Mac and most Linux variants. It mainly consists of Word, Excel, PowerPoint, Access, OneNote, Outlook andPublisher applications. Microsoft Office was primarily created to automate themanual office work with a collection of purpose-built applications. Each of the applications in Microsoft Office serves as specific knowledge or officedomain such as:

1Microsoft Word: Helps users in creating text documents.
Microsoft Excel: Creates simple to complex data/numerical spreadsheets.
Microsoft PowerPoint: Stand-alone application for creating professional multimedia presentations.
Microsoft Access: Database management application.
Microsoft Publisher: Introductory application for creating and publishingmarketing materials.
Microsoft OneNote: Alternate to a paper notebook, it enables an user toneatly organize their notes.

Besides desktop applications, Microsoft Office is available to use online or fromcloud under a lighter (Office Web Apps) and full (Office 365) version. As of 2016, Microsoft Office 2016 is the latest version, available in 4 different variants includingOffice Home Student 2016, Office Home Business 2016 and Office Professional 2and the online/cloud Office 365 Home Premium. MS Office Applications and its FunctionsCurrently, MS Office 2016 version is being used across the world and all its applications are widely used for personal and professional purposes. Discussed below are the applications of Microsoft Office along with each of their functions.

1. MS Word

First released on October 25, 1983
Extension for Doc files is “.doc”
It is useful in creating text documents
Templates can be created for Professional use with the help of MS Word Work Art, colours, images, animations can be added along with the text inthesame file which is downloadable in the form of a document
Authors can use for writing/ editing their work To read in detail about Microsoft Word, its features, uses and to get some sample questions based on this program of Office suite, visit the linked article.

2. MS Excel

Majorly used for making spreadsheets
A spreadsheet consists of grids in the form of rows and columns which is easyto manage and can be used as a replacement for paper
It is a data processing application
Large data can easily be managed and saved in tabular format using MSExcel Calculations can be done based on the large amount of data entered into the cells of a spreadsheet within seconds File extension, when saved in the computer, is “.xls” Also, visit the Microsoft Excel page to get more information regarding this spreadsheet software and its components.

3. MS PowerPoint

It was released on April 20, 1987 Used to create audiovisual presentations
Each presentation is made up of various slides displaying data/ information
Each slide may contain audio, video, graphics, text, bullet numbering, tables etc.
The extension for PowerPoint presentations is “.ppt”
Used majorly for professional usage
Using PowerPoint, presentations can be made more interactive In terms of Graphical user interface, using MS PowerPoint, interesting and appealingpresentation and documents can be created.
To read more about its features and usage, candidates can visit the linked article.

4. MS Access

It was released on November 13, 1992
It is Database Management Software (DBMS)
Table, queries, forms and reports can be created on MS Access Import and export of data into other formats can be done The file extension is “.accdb”

5. MS Outlook

It was released on January 16, 1997
It is a personal information management system
It can be used both as a single-user application or multi-user software
Its functions also include task managing, calendaring, contact managing, journal logging and web browsing
It is the email client of the Office Suite
The file extension for an Outlook file is “.pst”

6. MS OneNote

It was released on November 19, 2003
It is a note-taking application
When introduced, it was a part of the Office suite only. Later, the developers made it free, standalone and easily available at play store for android devices
The notes may include images, text, tables, etc.
The extension for OneNote files is “.one”
It can be used both online and offline and is a multi-user application

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Basic Computer Questions and Answers

1. Who is the father of Computers?
a) James Gosling
b) Charles Babbage
c) Dennis Ritchie
d) Bjarne Stroustrup
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Answer :- { B }

2. Which of the following is the correct abbreviation of COMPUTER?
a) Commonly Occupied Machines Used in Technical and Educational Research
b) Commonly Operated Machines Used in Technical and Environmental Research
c) Commonly Oriented Machines Used in Technical and Educational Research
d) Commonly Operated Machines Used in Technical and Educational Research
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Answer :- { D }

3. Which of the following is the correct definition of Computer?
a) Computer is a machine or device that can be programmed to perform arithmetical or logic operation sequences automatically
b) Computer understands only binary language which is written in the form of 0s & 1s
c) Computer is a programmable electronic device that stores, retrieves, and processes the data
d) All of the mentioned
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Answer ⇒ ??